Basically, the W-2 form is just a statement that contains information about the wages an employer pays its employees. In addition, all information regarding tax credits on the salaries of employees is publicly available, which is very important for employees when preparing their tax returns. However, printing the W-2 form is a huge task for any business as it requires everything related to the employee’s tax records, social security, and payroll. This article explains how to print W-2 forms in QuickBooks Desktop. If you have further questions, please contact the technical support team at our dedicated support number +1-800-360-4183.
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Steps to print the W-2 form in QuickBooks Desktop:
Printing W-2 forms in QuickBooks Desktop is a straightforward process. Follow these steps to print W-2 forms efficiently:
Access the Payroll Center:
Launch QuickBooks Desktop and navigate to the Employees menu. From there, select Payroll Center.
Choose the Forms Section:
In the Payroll Center, locate and click on the Forms tab.
Select Annual Form W-2/W-3 – Wage and Tax Statement:
Under the Forms tab, find the Annual Form W-2/W-3 option and click on it. This will open the W-2/W-3 form window.
Check Employee Information:
Ensure that the employee information displayed on the form is accurate and up-to-date. Make any necessary changes or updates before proceeding.
Verify Tax Year:
Confirm that the correct tax year is selected for printing W-2 forms. You can choose the desired tax year from the drop-down menu in the form window.
Print W-2 Forms:
Once the employee information and tax year are verified, click on the Print/E-file button to initiate the printing process.
Select Printing Options:
In the Print/E-file window, choose the printing option that best suits your needs. You can opt to print employee copies, employer copies, or both.
Adjust Print Settings:
Customize print settings as needed, such as paper size, orientation, and printer selection. Ensure that your printer is properly configured and loaded with the appropriate paper.
Print Preview:
Before printing, review a preview of the W-2 forms to ensure accuracy and layout. Make any final adjustments if required.
Print W-2 Forms:
Once satisfied with the print preview, click on the Print button to start printing the W-2 forms.
Distribute W-2 Forms:
After printing, separate the W-2 forms accordingly, including copies for employees and employer records. Distribute the employee copies to your staff as per legal requirements.
File W-2 Forms:
Keep a copy of the printed W-2 forms for your records and file them with the appropriate tax authorities by the specified deadline.
By following these steps, you can efficiently print W-2 forms in QuickBooks Desktop and ensure compliance with tax regulations.
For Employers
- W-2 – Version D: Two per page for your records.
- Instruct your employer to file Form W-2.
For Government
- W-2 – Version 1: to state or local tax authorities, 2 per page
- W-2 – Version A: for ASS, 2 per page.
For tenants For white paper or perforated paper
- 4 sheets per page: versions B, 2, 2, C
- 3 sheets per page: versions B, 2, C
Remittances to employees Steps:
- Required if not printed.
- For preprinted templates
- W-2 – Copy C: for employee records, 2 per page.
- W-2 – Version B: for employee federal income tax returns, two copies per page.
- W-2: Copy two copies of to your state or local tax office, two copies per page.
Instructions for remittance to employees:
- Required if not already on paper.
- How to export a form to a PDF reader and start printing.
- If you use a preprinted template, you must print it first.
- Then click on the Print PDF option.
- Finally, let’s start printing from the PDF reader.
Conclusion:
The solutions and their steps provided in this blog require some discipline and patience. The steps will make it easy for you to print W-2 forms in QuickBooks Desktop by the experts in this field. By following these methods, you can easily resolve this issue on your own. But if you are unable to properly perform the troubleshooting steps and find any problem you can contact our expert QuickBooks enterprise support team for any kind of assistance and you will be helped immediately to resolve your issue. Reach out to us at our toll-free helpline number +1-800-360-4183. Please feel free to contact our support staff
